Management rule 54 requires at least fourteen days notice to be given of an annual general meeting of the body corporate unless everybody who is entitled to attend agrees to a shorter notice period.

If a special or unanimous resolution is to be discussed, at least thirty days notice of the meeting will be required. Management rule 54(4) requires the notice convening the AGM to be accompanied by the following documentation.

•     An agenda for the meeting, including details of any special business which is to be discussed.

•     Proxy and nomination forms.

•     Schedules of insurance replacement values.

•     Estimate of income and expenditure for the ensuing year.

•     Audited financial statements.

•     A report from the trustees and signed by the chairman.